Position Details

·      1 year contract, potential for renewal. Part-time (0.40FTE) – 15hrs/week

·      Salary: $54,000 – $63,000 (pro-rated for FTE)

·      Work environment: Remote. May be required to attend meetings/events in person several times per year. Occasional evenings and weekends required.

Role Description

Reporting to the Manager of Continuing Professional Development (CPD), the CPD Coordinator provides administrative and member/customer support to the CPD department.

Key Stakeholders: CPD customers, CAMRT members, CAMRT volunteers

Job Tasks

1.      Provides administrative support to the continuing professional development department.

·      Performs data-entry and data manipulation including maintenance of CPD records and reporting.

·      Provides general support to CPD customers and responds to general inquiries.

·      Maintains CPD repository.

·      Maintains textbook library for CPD courses/instructors.

·      Assists the Manager of CPD with promotional materials.

·      Assists with the maintenance of key CPD documents and resources.

·      Processes invoices for contractors and third-party service providers.

2.      Provides course delivery administrative support.

·      Assists Educational Technology Officer with the collating of course feedback, exam evaluations and survey results for Manager of CPD.

·      Uploads marks and releases results and result letters for all CPD programming.

·      Provides technical support for live CPD virtual offerings.

·      Monitors instructors’ billing and arranges for payment for the marking of assignments and exams and course maintenance fees.

·      Performs minor edits and proofreading to course materials and committee documents, as required.

·      Assists with course delivery quality assurance activities.

3.      Provides certificate program administrative support.

·      Monitors certificate program registrations and timelines.

·      Prepares and sends certificates to successful candidates and updates relevant fields in database.

·      Issues digital badges

·      Provides administrative support for CPD committee meetings.

4.      General Administration

·      Updates and maintains job manual, as necessary.

·      Other duties, as required.

Position requirements

·      High level of written and oral communication skills.

·      Self-motivated and ability to work autonomously.

·      Attention to detail/analytical, ability to create and troubleshoot statistical reporting.

·      Time management.

·      Advanced knowledge of Microsoft products (Excel, Word, Outlook).

·      Willingness to learn new systems and software applications.

Education:Diploma in Office Administration – Executive or equivalent combination of education and experience.

Position assets

·      Video conferencing/webinar platform experience

·      Experience with non-profit organization

·      Experience with Association Management systems (AMS) or other database administration

·      Bilingual – French/English considered an asset

·      Ottawa-based, preferable

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Position Details

·      1-year contract, potential for renewal. Part-time (0.60FTE) – 22.5hrs/week

·      Bilingual (French/English), essential.

·      Must be based in Ottawa.

·      Salary: $54,000 – $63,000

·      Work environment: Remote. May be required to attend meetings/events in person several times per year. Minimal out of town travel. Occasional evenings and weekends required. Travel within Ottawa required to fulfill responsibility of roles.

Role Description

Reporting to the Manager of Certification, the Coordinator provides administrative and candidate support for the CAMRT certification process. The Certification coordinator’s primary responsibility is supporting internationally educated medical radiation technologists (IEMRTs) through their assessment and certification process. The certification coordinator also provides general support to the certification portfolio and special projects.

Key Stakeholders: Certification candidates, internationally educated MRTs, CAMRT volunteers, MRT regulators.

Job Tasks

1.      Coordinates the assessment of credentials for Internationally Educated MRTs (IEMRT).

·      Manages the certification IEMRT email account.

·      Performs database administration, including maintenance of IEMRT records and reporting.

·      Screens applications for internationally educated candidates (IEMRTs) verifying authenticity of credentials, content, and completeness.

·      Coordinates IEMRT assessments with expert assessors.

·      Prepare assessment results for approval by Manager of Certification.

·      Communicates results to candidates.

·      Ensures all timelines for the credential assessment process are met, escalating any significant delays in process to the Manager of Certification.

·      Recommends and implements changes for IEMRT assessments to create process efficiencies and improve candidate experience.

2.      Provides general administrative support to the Certification Department.

·      Provides advice and guidance to potential candidates applying to write certification exams, escalating more complex requests to the Manager of Certification.

·      Coordinates the packaging and mailing of certificates with third party service provider.

·      Assists with exam quality assurance activities.

·      Maintains recommended textbooks lists and textbook inventory for all four specialty areas.

·      Creates, distributes and collates surveys in collaboration with the Manager of Certification.

·      Assists with the maintenance of key certification documents and resources.

·      Manages inventory of certification supplies.

3.      Coordinates committee and volunteer meetings for the Education Department.

·      Performs administrative support and preparation for all education committee meetings.

·      Coordinates volunteer attendance at meetings.

·      Coordinates committee travel – arranges for travel, hotel accommodation and meeting logistics.

·      Coordinates all post-meeting administration including volunteer expense claims, hotel invoicing, etc.

·      Coordinates volunteer recognition initiatives.

·      Takes minutes at committee meetings, as necessary.

4.      Provides administrative support for special projects.

·      Carries out administrative tasks under the direction of the Project Manager. This may include, but is not limited to data management, stakeholder outreach and communication, web searches, committee meeting coordination, survey administration.

5.      General Administration

·      Updates and maintains job manual, as necessary.

·      Other duties, as required.

Position requirements

·      High level of written and oral communication skills

·      Self-motivated and ability to work autonomously.

·      Strong interpersonal skills including the ability to resolve conflict.

·      Attention to detail/analytical, ability to create and troubleshoot statistical reporting.

·      Time management

·      Advanced knowledge of Microsoft products (Excel, Word, Outlook)

·      Willingness to learn new systems and software applications.

·      Bilingual – French/English

Education:Diploma in Office Administration – Executive or equivalent combination of education and experience.

Position assets

·      Experience with Association Management systems (AMS) or other database administration.

·      Experience supporting grant funded projects.

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